RFID document search system

The system for locating and searching court records, land and mortgage registers and other documents is an RFID solution that improves document management in archives, courts and administrative institutions. Its main purpose is to quickly search for files in archives, keep records and track the movement of documents. All documents and file folders are marked with RFID tags, which have a unique number encoded with them. Searching for court records, land and mortgage registers, other documentation is carried out using a handheld RFID terminal. After entering the file number into the RFID terminal, the racks and cabinets in a given room are scanned. With the use of radio waves, the reader locates the searched document with an RFID tag in the space between the shelves with an accuracy of several centimeters and signals its presence. An RFID system can also have a document control function to track the movement of documents between departments or courts. RFID readers and RFID antennas installed in the archives record the removal/return of an RFID-tagged document. The system increases security by restricting access to only authorized persons and recording any document movements. It is a solution that complies with archival regulations and perfectly supports the digitization of public institutions.

  • Quickly search for documents.
  • The exact location of each folder.
  • History of the movement of files.
  • Enhanced security and access control.
  • Automatic inventory of files in the archive.
  • Reduce human error.

Application

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Inquiry

How does an RFID system work for document retrieval?

The RFID system for locating and quickly searching for documents is dedicated to companies and institutions that store a large amount of documentation. An RFID label with an encoded signature number is applied to each document or folder that goes to the archive. The system that manages documents allows you to print new RFID labels with a number on the RFID printer at any time. Locating documents in the archive is done using handheld RFID terminals. After entering the file number into the RFID terminal, the racks in a given room are scanned. With the use of radio waves, the reader locates the searched document with an RFID label in the space between the shelves with an accuracy of several centimeters and signals its presence.

Data security in accordance with Directive (EU) 2022/2555 on measures for a high common level of cybersecurity across the Union (NIS2 Directive).

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